February 8, 2007
The Board met on Thursday February 8, 2007 at 6:30 pm at the home of President, Marianne Mussett. In addition to Marianne, Karlyn Thompson, Anna Kerlin and Annette Hill were also present.
Marianne advised us that she had reviewed the 10 year old policy statement written about spending from the Education Fund which was created after the death of Evelyn Goodeman. It is understood that no new policy need be written. We will, however, spend the remaining funds at a slower rate than previously.
Marianne suggests that to streamline general meetings, we discuss all business issues very thoroughly at the board level and take specific recommendations to the membership. Most members don’t want to discuss the issues that thoroughly. All present board members concurred. Our meeting format will be to start promptly at 6:30 with a business meeting, ideally lasting only 30 minutes. We will re-institute a refreshment break, which will follow. The meeting will then wrap up with the program.
Cindy de St. Victor will speak for 5 to 10 minutes at our March meeting with suggestions about how we can pick up volunteer hours.
In an effort to find ways to cut expenses for the guild, the board discussed our spending for the past few years. This past year we spent $447.00 for the newsletter. With dues at $40.00, and there being about 40 to 65 members, this means that most of the dues allotted to our local chapter is spent on the newsletter. Our editor has been queried about using the internet to distribute our newsletter, and her reply indicated that if we decided to use the internet, then she would not be the editor any longer. It was also noted that our show expenses were $682.00 and that some of those expenses could be cut back, such as the $80.00 for rental of table linens. It has been suggested that our Treasurer, Karlyn Thompson, detail expenses and revenues in her monthly report to the guild members. Our treasury currently has a balance of $1510.72 in the savings account, and $1199.81 in the checking account.
Marianne advises that we need a Historian to organize our exhibit photos and memorabilia.
Marianne reported on her discussions with TBG Director, Janet Schroeder. She cannot waive any rental fees for us. Marianne advised her that we would need to look for other locations for our show then. In that effort, Diane Myers has advised Marianne that she is still checking into details about renting the Way Library facilities. Marianne has checked with the Toledo Lucas County Public Library. Meeting rooms may be rented for 4 days per calendar year by any particular group. They can be consecutive days, but they would only be open until 5 pm. We would have to close our show earlier than usual, in order to have time to take down our exhibit. The best option appears to be One Seagate. Fifth Third Bank is moving into the facility and is willing to let us use the lobby exhibit area for free. Parking may not be as convenient, but it is available, and the display would be much more visible than at other locations. Katherine Thompson advised Marianne that the Fenwick Gallery is available to us at no charge as well. It is located out on Central Avenue, and we are not sure about the amount of space available there.
The Board will recommend that the show be presented at One Seagate.
The Board discussed reinstituting refreshments, and Annette Hill agreed to bring cookies for the February meeting. Karlyn Thompson will bring a large supply of tea bags. The guild has a hot water urn. Marianne will procure coffee singles packets and paper ware.
The next regular meeting is scheduled for February 14. The March Board meeting will be on March 1 at Marianne’s home.
Respectfully submitted,
Annette Meyer Hill
Saturday, March 17, 2007
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