March 1, 2007
The Board met at 6:30 pm on March 1, 2007 at President Marianne Mussett’s home. In addition to Marianne, the following board members were present: Treasurer Karlyn Thompson, President-Elect Maria Nowicki, Membership Chairman Donna Mohn, Secretary Annette Hill, and Resident Organization Representative Anna Kerlin.
Marianne advised that she had received update information for the President’s notebook, including a new Petite Project, Purple Mountain Majesty.
Karlyn reported that she has most of the arrangements done to update the CD account information. Nothing has been done to change the officers signed on to the checking and savings accounts, though. Treasurer’s reports will again be more fully presented in itemized form at the regular meetings so that members are more informed. It has come to the board’s attention that we have gotten away from our usual audit procedures. Our By-Laws set out the requirement that we have a three member committee review our annual Treasurer’s Report for audit before it is submitted to National EGA.
Karlyn reported that we have cashed out our recently matured CD and moved the interest of $533.33 to our checking account. Our current balances are: $2044.05 savings, $1199.81 checking, and in our CD $2000, which is for 9 months earning 5% interest.
Marianne relayed feedback from Diane Myers regarding our consideration of using One Seagate as the venue for our annual show. She has concerns about parking. Other members have expressed concerns about being in downtown Toledo on the weekend. Nancy Foth, head of the branches at the Sanger branch of the TLCPL, has indicated to Marianne that the library is very interested in making space available for us to have the show at a branch. There would be no charge if we limited it to four days. Diane has spoken with Mary Mayer at the Way library in Perrysburg, and the rooms there would cost us $50 for the Thursday evening, $100 each for Friday and Saturday, and $100+ for Sunday. We have also been offered the Fenwick Gallery. We are going to advise the membership of our options in the newsletter, and we must decide at the March meeting where we are going to have the show.
Anna reported for ROC. TBG is developing a general management plan, and requested input from each member organization. They gave very little notice, and wanted the input by March 1. There is a survey form available. Annette will make copies and have them available at the meeting for all members.
The Board then discussed options available for reducing our newsletter expense. Marianne is investigating the use of a blog with restricted access for our information dissemination. The Toledo Botanical Garden has a website and is willing to make space available to us on it. We would still have to produce some sort of newsletter for those who don’t have internet access. A lot of the information need not be repeated in every newsletter. For instance, an officer’s list could be distributed at the beginning of the year. General policies need not be repeated in every letter. We will continue to investigate our options, and after we have dealt with our show arrangements, we will move on to dealing with this issue later. Marianne is checking on whether there is any EGA requirement to have a newsletter. We must send minutes to our state liaisons, and various officers send in reports. Any website we establish must meet EGA requirements which are set out in the President’s notebook.
Respectfully submitted,
Annette Meyer Hill
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